Originally founded as a small construction company in 1949, Nabholz is now a team of more than 1,000 industry leading professionals working together to serve our clients, communities, and each other. Over the last 68 years, we've grown into a national multi-service contractor offering a full range of construction, industrial, civil, and environmental services. 

We are proud to offer you:

• Medical, Dental and Vision Care
• 401(k) Retirement Savings Plan with Company Matching Contributions
• Long-Term Disability Insurance
• Company-Paid Life Insurance
• Supplemental Voluntary Life and Accidental Death and Dismemberment Insurance
• Dependent Voluntary Life Insurance
• Accident Recovery
• Flexible Spending Accounts
• Paid Holidays and Vacation
• Direct Deposit
• Wellness Program with Incentives

Summary: 

The Administrative Assistant position is responsible for a variety of daily tasks and activities that are essential to the smooth operation of the Employee Services and Benefits Department.  This position handles a wide variety of tasks requiring high attention to detail, accurate data entry, and effective prioritization and escalation of administrative issues. 

Typical Duties: 

• Maintain and regularly update Employee Services & Benefits Sharepoint site, including posting and updating of benefits documents, enrollment deadlines and processes, as well as organizing the site in a manner most beneficial to employees.
• Personnel, benefit, and medical file routine filing and organization for all Nabholz offices (regularly 1,000-1,300 employees)
• Monthly benefit bill processing for all locations.
• Preparation of new-hire and benefits packets.
• Process employee address changes and employee updates.
• Answer department phone and provide positive, professional response and assistance to callers.
• Promotions/demotions tracking and scheduling of initial training for first-time managers.
• Data entry as directed, including HH2 entry, benefits enrollment, and other matters.
• Issue initial letter to employees relating to NI from NCC payroll transfers.
• I-9 updates, purging of records as required by law or regulation, and assisting with I-9 verification process mandated by particular Nabholz clients. Direction will be provided.
• Continuing education and travel planning assistance for Employee Services and Benefits team.
• Contact and issue form or schedule face-to-face exit interviews with Employee Services Team Member, scheduling new-hire orientation training, on-boarding training and follow-ups.
• Cross-train with department Team to sufficiently answer routine questions relating to benefits, deadlines, forms, job application process, etc.
• Post job openings on-line internally and externally and with appropriate advertising and/or employee-service agencies.
• Posting of relevant matters on Nabnet employee intranet. Provide assistance with updating the HR Calendar for the Team on a regular basis.
• Preparation and dissemination of service stickers and employee birthday cards.
• Assist with annual benefit enrollment audits.
• Distribute 60-day employee performance reviews and assist with coordinating dissemination of annual performance review forms and tracking of responses.
• Administer Safety Glasses Program.
• Must maintain complete confidentiality of all Employee Services and Benefits matters.
• Assist in planning and preparation of office or company events.
• Limited travel may be required if requested by the Team.
• Other duties as assigned.

 Qualifications:

• 1-2 years business or technical training plus minimum 2 years administrative experience or equivalent combinations training and related experience.
• High School Diploma or GED preferred.
• Working knowledge of general office procedures plus ability to organize and coordinate group work efforts required.
• Excellent communication (written and oral) skills required.
• Proficiency with complete suite of Microsoft Outlook is required, with strengths in Word, Excel, and PowerPoint.

Physical Demands:

• Ability to continuously sit, stand or walk.
• Ability to bend, squat, climb stairs and lift frequently.
• Ability to lift up to 20 pounds occasionally.

 Work environment:

•  Office, cubicle or work station, Job trailer or office  

AA/EOE. Women, Minorities, Veterans, and Disabled People Encouraged to Apply

Employment at Nabholz is subject to post offer, pre-employment drug testing. Nabholz is a drug-free workplace and an E-Verify employer. The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day.